Monthly Progress Report (07) March 2020

1. Activities and Achievements of the Month

1.1 Summary of Progress

The following items are the major progress of the Project in relation to the Project Implementation Consultant team’s activities. [Bracket] figures correspond to the target number of the consulting services.

  • Project monitoring process confirmation focusing on the environmental and social considerations aspects (with the CEGIS members) [T6].
  • Revision of the Project Business Process Manuals to produce version 4.1b (to be submitted to JICA Bangladesh Office) [T2].
  • Primary energy supply and calorific value data sharing with the Hydrocarbon Unit (HCU) of the Energy & Mineral Resources Division (EMRD). Recommendation to SREDA on improvement of data comprehensiveness and calorific value accuracy submitted [T6].
  • Drafting and finalising the National Energy Balance publication booklet (second edition) [T6].
  • Information exchange with IFC PaCT II (Partnership for Cleaner Textile II) Program, with focus on once-though boiler technologies [T4].
  • Information sharing and discussions on Project implementation with the Project Director in Japan, and follow-up of the Energy Efficiency Training in Kitakyushu, Japan (JICA Kyushu Center) [T5].
  • Project scope enhancement – revision of the eligible technology and equipment list for the Project loan (focusing on knitting, dyeing & finishing processes), steel making and chemical sectors [T4].
  • Project MIS functions improvements (addition of additional reporting function and change request monitoring module) [T2].
  • Support for designing of a planned EEC seminar in Kushtia [T3].
  • Consideration on telecommunication sector EEC equipment (transformer, rectifier, generator, etc.) [T4].
  • Communication with a major international textile & garment retailer on promotion of EEC in their product supply chain [T3, T4].
Fig 1 Once-through boiler presentation for IFC PaCT II secretariat
Fig 2 Briefing to BIFFL Environment & Social Considerations Officers
Fig 3 Briefing to BIFFL Environment & Social Considerations Officers
Fig 4 Meeting with Director, HCU
Fig 5 MIS improvement designing

1.2 National Energy Balance Booklet Publication

The first edition of the National Energy Balance booklet (for year 2016-17) was published back in October 2018. It contained information on SREDA’s energy efficiency and demand-side energy management information. It also focused on introducing SREDA’s EEC promotion activities in general, including the implementation of this Energy Efficiency & Conservation Promotion Financing Project.
The Project implementation consultant team is proactively contributing to the issuing of the second edition of the booklet. This second edition consists of four parts, which are: (i) Energy Supply and Demand Trend, (ii) Energy Balance and Intensity, (iii) Energy Efficiency & Conservation, and (iv) Energy Balance Statistics. The booklet will be published immediately to catch up with the delay.

1.3 Project MIS Improvements

Since the beginning of the Project activities, Project progress has been recorded on the Project MIS so that it will be visible among the three executing agencies and JICA. The Project Implementation consultant team, soon after its involvement in the Project activities from September 2019, found that the Project MIS should be improved, in terms of (i) usability, (ii) data quality and (iii) functions.
Within the first six month of the Project implementation consultant team, various improvements in usability have been made, involving some changes in the MIS programme. Also, data quality was improved by adjusting errors and omissions, as well as by encouraging the IFIs to update the data regularly. Records of these improvement activities and communications concerning the improvements have been managed outside the MIS, on a shared spreadsheet.
It was decided among the Project implementation consultant team and the developer, CSL Software Resources Ltd to add a module within the MIS so that these change records can be managed within the MIS. On the occasion of the introduction of the change management function in the MIS, it was also decided that additional report generating function should be added. A member of the team Dr Mahady Hasan who is in charge of the data management prepared a document on the requirements of change request monitoring module & additional reports for the MIS. The proposed improvement is expected to be launched and applied in April 2020.

Another improvement sought in the Project MIS was to make it more consistent with the Business Process Manuals, especially concerning the classification of the eligible equipment (in Annex 2 of the Business Process Manual). It was found that the classification of equipment in air conditioning (code 9.8.1) had to be reorganised in this regard. Dr Mahady Hasan conducted a change effect test on the test environment of the Project MIS, and further prepared a testing report – changes in the existing equipment codes and its effects. This change, after a thorough test, has already been reflected on the Project MIS as of end of March 2020.

2. Appendices

<not be published on website>

Appendix 07-1: National Energy Balance Booklet

Appendix 07-2: Requirements of Change Request Monitoring Module & Additional Reports for MIS

Appendix 07-3: MIS Testing Report: Changes in the Existing Equipment Codes and its Effects